Security in the Workplace – Identify Employer & Employee Responsibilities

Health and safety regulations also extend to your employer being responsible for implementing measures and procedures to ensure security in the workplace. Personal safety breaches like intruders assaulting staff are fortunately very rare. Companies have to tread a line between ensuring that they are open to visitors, particularly if they are customers. At the same time, they need to make sure that their staff can work in a secure workplace.

There are also issues which could cause the staff to feel concerned about the actions taken by employers. For example, if an employer was to take personal security too far, staff may not take too kindly by being watched by CCTV cameras or being followed around by security guards wherever they go.

Therefore, although security in the workplace must stick to health and safety laws, it’s important to get the balance right.


Employer Security Responsibilities

Businesses come in all shapes and sizes and a threat to your staff’s personal security can happen in any premises. The extent to which you’ll need to put security arrangements and procedures in place will vary. However, every employer has legal responsibilities to ensure security risks are managed in the workplace.

Carrying Out Security Risk Assessments

Every employer has a responsibility carry out its own Risk Assessment to determine what security measures are needed, whilst ensuring that they are compliant with the law.

This may include things like looking at possible vulnerable locations within the premises. Employers should also be making contingency plans in the event of an emergency situation. Identifying any security measures which need installing and having some way of monitoring these to gauge their effectiveness is also vital.

Training Employees to be Aware of Security Responsibilities

Training should also be carried out so that workers are fully aware of their responsibilities should their security be threatened. The resources they have at their disposal to keep themselves safe should also be highlighted. This is important in areas such as customer service where security aids might be implemented. These might include alert buzzers, toughened glass screen partitions, or systems to ensure lone workers remain safe.

Security in Restricted Areas

Procedures should be put in place and all staff made aware of them regarding control of access to the premises by visitors. All staff should be aware where visitors can and cannot go. In some larger business premises, this may include employing the security personnel and installing CCTV cameras, alarms and light systems. Other steps might include having locked access doors for staff, and having regular security checks carried out.

Night Shift and Lone Workers

Night shift and lone workers are especially vulnerable and you may need to put extra security measures in place. This can include giving workers a remote control device that can activate an audible alarm if they are at risk. Other steps might include keeping some doors and entrances locked that wouldn’t be locked at other times.

Parking facilities and the route to the car park for staff should be well lit. Good visibility should be maintained, so things like bushes and trees which could provide a useful hiding place for a security threat should be trimmed. If you do employ security guards, you may wish to consider having one of them escort lone workers to their cars.

The list of measures you might choose to take is endless and technology in the field of personal security continues to advance. Your company’s security measures should be thought through carefully, whilst being compliant with the law.

12 thoughts on “Security in the Workplace – Identify Employer & Employee Responsibilities

  1. 'a Grá' says:

    I have a question here. If I am trying to get a security placed within my workplace… is it required by law for the company I work at to do so??? We have had several incidents where staff have been harrassed, one has been assaulted, and another threatened by a man with a gun, and a knife… but, even though the company knows about these incidents… they still have done nothing about it… The police have been called in over twelve times, with four of the staff acting as witnesses in a court, and STILL nothing has been done about it… Is it required by law that they get in security??? We have female staff… and sometimes we do not get out until after dark. The chances of one of them being assaulted is quite high in the area where we live…

  2. ajayuk says:

    Violence in the workplace is a reportable accident and as such a risk assessment is required to identify nany risk. Depending on the likelyhood of risk being high they must introduce methods to 1 remove the risk 2 if not possible reduce the risk 3 control the risk. Doing nothing is not an option

  3. joozef says:

    I am working in the production of food and often in the room where the food is frozen, what conditions should be fulfilled when working in such spaces

  4. JOE says:

    In what ways can an internal office work space be detrimental to the health and safety of persons who are posted there

  5. tom says:

    I was on a night shift in a xare home, wirh 3 others was respinsible for 40 elderly. Residents, at 111pm my colleague bought her boyfriend in, and shut herself in a room with him for 6 hours. Afew days later I reported it to the manager and I dont know what action was taken, but I bekievw she still works there. I have left the company but this still haunts me, is it against the law in the UK. ? I today reported the incident to the cqc.

  6. MaggieMoon says:

    We are about to move offices. Our new office has lockers that are too small for all of our personal belongings – we may just be able to fit our purses and phones in them. Bags etc will have to left in a communal unsafe area out of our sight as we are not allowed to have them at our desks. What is the situation here if something goes missing?

  7. sha shell says:

    Recently, a member of staff had their personal belongings searched by a colleague, without their permission. Our employer has provided lockers and keys but says we have to share lockers as there are not enough to go round. Obviously we do not wish to share with someone who may search through our personal belongings. The alternative is to take everything home at the end of every shift, which just is not convenient for some who have a long way to travel. Also, as we wear a uniform, should we not be able to leave a clean/spare set just in case (hospital/caring environment)

  8. Kel says:

    We have lockers at work provided for us,recently I found someones property in there.mine had been taken out and placed in a locked draw.when I queried this i was told there was a mix up but they can share lockers between staff anyway,is this legal?and can they legaly take my property out?what are my rights on on my personal property at work?

  9. Hotelworker says:

    Anybody can walk in and out of our hotel 24 hours a day. We have been robbed twice in the last month. My small female colleague has been assaulted by a man trying to steal guest payment information. We have no security guard on shift just 2 members of staff to manage the entire hotel for an 8 hour shift and night staff are usually entirely alone. We have broken hotel key access machine on the front of the building which the company refuses to repair due to costs. I am pregnant and I can’t risk being assaulted at work. Is there anything we can do?

  10. Door supervisor says:

    I’m working in retail as a door supervisor and one of the managers is blaming me for different reasons concerning duties that I have never been told about by the management, this misinformation is causing a bad situation after another and making the atmosphere at work really hard for me. Just wanted someone to explain to me what can I do about it. Thanks in advance.

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